Position Title:                               Human Resources Administrative Support

Department:                                 Human Resources

Reports To:                                   Chief Human Resources Officer

Union Status:                                CUPE 5121

Location:                                      Administration Office

Hours:                                          Regular Full-Time

Annual Salary Range:                   $26.22 - $32.59 per hour depending on qualifications

Language Requirement:               English

Job Description Reviewed:            October 2024

Purpose of Position

The Human Resources Administrative Support role is responsible for assisting the Human Resources department with a variety of administrative support functions. This includes filing, data entry, posting employment opportunities, following up on outstanding paperwork, assisting with the preparation of letters, etc

Key Responsibilities

• Duties include, but are not limited to, the following:
• Receives and distributes mail.
• Assists with the maintenance of the filing system.
• Assists with the posting of employment opportunities using recruitment software and/or recruitment platforms.
• Follows-up on any outstanding paperwork for new employees.
• Assists with data entry.
• Assists with the preparation of letters.
• Assists with the collection, organizing, and maintenance of various departmental records and information.
• Photocopies and distributes materials as required.
• Assists with the scheduling and testing of applicants on various software applications.
• Participates in the Educational Assistant placement process.
• Onboarding of new lunch program supervisors and crossing guards.
• Provides back-up support to the Receptionist as needed.
• Performs other duties as may be assigned to support the efficient operation of the Department. 

Skills and Qualifications

Skill and Knowledge – Required:

• Grade 12 education or GED and administrative training or equivalent combination of skills and experience.
• Proficiency with Microsoft office (Word, Excel and Outlook).
• Minimum typing speed of 50 wpm.
• Ability to maintain discretion with respect to sensitive or confidential information.
• Strong organizational and time management skills, with the ability to work under pressure, multi-task and prioritize.
• Well-developed customer service skills.
• Ability to work both independently and in a team environment.

Skill and Knowledge – Desired:

• Prior experience in an educational environment.

Conditions of Employment

• Police Information Check
• Child Abuse Registry Check
• Completion of Commit to Kids or Respect in Schools training 

Working Conditions & Physical Demands

• Work is in an office environment.
• May require long periods at a desk, standing for extended periods of time, and time in front of a computer.